Ohio Notary Practice Exam

When should a notary record the notarization in their journal?

1. After obtaining the signer's signature

2. Before the certificate

3. Once the document is filed

4. At the end of the day

The correct answer is: Before the certificate

The appropriate time for a notary to record the notarization in their journal is before completing the certificate. This is crucial because documenting details of the notarization immediately helps ensure that accurate information is collected while the transaction is fresh in the notary's memory. It allows for a reliable record of the act, including pertinent details such as the date, the type of document, and the individuals involved. Recording at this point also aligns with best practices for notarial acts, ensuring that the notary maintains a complete and accurate journal that can be referred to if any issues arise later. This proactive approach ensures compliance with notary laws and provides protection for both the notary and the signer. The other options suggest recording at times that may risk losing important details or compromise the integrity of the record. For example, waiting until after the signature or until the document is filed may lead to inaccuracies or omissions. Recording at the end of the day could also risk forgetting specific details, which is why immediate documentation is key.